Why Duty of Care Includes Travel Health
When you send an employee abroad on business, your legal and moral responsibility for their wellbeing travels with them. Under UK health and safety law, employers owe a duty of care to staff working overseas — and that duty explicitly includes protecting them against the health risks of their destination.
A single case of hepatitis A, typhoid or malaria in a business traveller isn't just a serious health event — it can mean weeks of lost productivity, emergency repatriation costs running into tens of thousands of pounds, invalidated insurance, and difficult questions about whether the company met its obligations. Corporate travel health is one of the most cost-effective forms of risk management a business can invest in.
At Gloucester Travel Clinic, our pharmacists work with employers across Gloucestershire to build practical, compliant travel health programmes — from one-off trips to regular international assignments. We make it straightforward to demonstrate that you've taken duty of care seriously.
What a Corporate Travel Health Programme Covers
A well-designed corporate vaccination programme goes well beyond simply booking a jab. Ours typically includes:
- Pre-trip risk assessment — a destination-by-destination review of vaccine, malaria and general health risks, based on the latest NaTHNaC and TravelHealthPro guidance.
- Vaccinations — everything from routine boosters (tetanus, diphtheria, polio) to travel-specific vaccines such as hepatitis A and B, typhoid, rabies and Yellow Fever.
- Malaria prevention — antimalarial prescribing plus bite-avoidance advice tailored to the exact regions your staff visit.
- Travel health kits — practical supplies for common problems abroad, from travellers' diarrhoea to minor first aid.
- Documentation — vaccination records and, where required, the International Certificate of Vaccination (the Yellow Fever "yellow card").
Everything is coordinated so your travellers arrive protected and your records are audit-ready.
Group Bookings: How They Work
If you're sending a team to the same region — or vaccinating a cohort of new starters ahead of overseas deployment — group bookings are far more efficient than individual appointments.
We can arrange block appointment sessions at our Hucclecote pharmacies, scheduling several colleagues back-to-back so travel health is dealt with in a single, planned visit rather than piecemeal. For larger groups or where taking staff off-site isn't practical, we can discuss on-site possibilities depending on numbers and logistics.
To make group sessions run smoothly, we simply need each traveller's itinerary and a brief medical history in advance. That lets our pharmacists prepare individual recommendations ahead of time, so the appointments themselves are quick and focused.
Invoicing, Records & HR Integration
Corporate clients need travel health to fit their finance and HR processes — not the other way around. We offer corporate accounts with consolidated invoicing, so instead of employees paying individually and claiming back expenses, the business is billed directly on agreed terms.
We keep clear vaccination records for each traveller that can be shared with your HR or occupational health team as needed, supporting your compliance and duty-of-care evidence trail. Individual medical details remain confidential and are handled in line with data protection requirements — HR sees what it needs for record-keeping, not clinical detail the employee hasn't consented to share.
This combination of straightforward billing and reliable record-keeping is exactly what makes an ongoing corporate relationship low-effort for your team to manage.
Frequent Business Traveller Plans
For staff who travel internationally on a regular basis, a one-off appointment isn't enough. Immunity fades, boosters fall due, and destinations change — so frequent travellers benefit from an ongoing plan rather than reactive, last-minute jabs.
We offer annual travel health reviews for regular business travellers, tracking which vaccines are still in date and flagging boosters before they lapse (for example, tetanus every 10 years, typhoid every 3 years). We keep a running record of each traveller's status, so when a new trip comes up, much of the groundwork is already done and there are no last-minute scrambles.
This proactive approach means your most-travelled employees are always trip-ready, and your business never finds itself sending someone abroad under-protected because there wasn't time.
Industries We Already Support
Business travel health needs vary widely by sector, and our pharmacists tailor recommendations accordingly. We support employers across a range of industries, including:
- Finance and professional services — frequent short-haul and long-haul trips to global offices and client sites.
- Engineering, construction and energy — project work in remote or higher-risk regions where rabies, Yellow Fever and malaria prevention often come into play.
- NGOs, charities and academic institutions — field work, research trips and volunteer deployments, frequently to rural areas needing comprehensive cover.
Whatever your sector, the principle is the same: match the protection to the real risk of the destination and the nature of the work, and keep the records straight.
Talk to Our Corporate Team
If your organisation sends staff abroad, we'd be glad to help you build a travel health programme that protects your people and demonstrates your duty of care. You can find out more on our corporate travel service page, or get in touch to discuss group bookings and account terms.
Our pharmacist-led travel health service operates from both our Hucclecote locations:
- Brookfield Pharmacy, 5 Brookfield Road, Hucclecote, GL3 3HA
- Hucclecote Pharmacy, 7 Glenville Parade, Hucclecote, GL3 3ES
Contact our corporate team today to set up an account or arrange a group session for your business travellers.